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FolderQuote User Manual


Folder management

The first you must have to do to setup FolderQuote is define which folders the service will check. To do it, you have to specify the folder properties you want to check (you can also decide if the properties affect only to the root of the folder or to all of the subfolders).

Click anywhere in the image to go directly to the area description.

To get started, click the first toolbar button to create a new task. Click in the toolbar toolbar to get helped.

FolderQuote will ask you for the symbolic folder name. It cannot contain strange characters. Once you have validated the dialog, setup the folder properties.

  • Folder: type here a full qualified folder path (absolute path). To select a folder from the Windows filesystem, click in the tree-dot button (...) next to the box.
  • Quote: specify the maximum size (in byte) allowed in the folder. You can select a value from 1 byte to 2 GB. To leave the folder quote unlimited, select a 0 value.
  • Max. size: specify the maximum file size (in bytes) allowed. You can select a value between 1 byte and 2 GB. To allow putting files of any size, select 0 value.
  • Ext. allowed: specify the allowed extensiones in the folder. You don't have to include "*." (asterisk and dot), only the extension (it can have any character length). To specify more than one extension, split them by using commas ",". The program is not case sensitive for the extension. If you want to allow all extensions in the folder, leave the box blank.
  • Run at oversize: If you want any external script to check the folder for further filters when some file is filtered (extension filter, at oversize, etc), specify in this box the full qualified path of an standard Windows executable file (exe). If you don't want to execute any script, leave the box blank. Note that you can use any type of executable (it means all type of files that you can execute via a shell command) and you can use a JavaScript or VBScript external script too, for example (you have to have associated the *.js and *.vbs files to the Windows scripting interpreter). You can also send you an e-mail typing in the box "mailto:you@yourserver.dom?subject=Some subject&body=Some body".
    Also, to transfer data about the folder situation, you can insert anywhere in the path the following tags, they will be replaced in the path at the moment of making the shell:

    Tag Function
    [$filekilled] Inserts the path and filename that has been deleted (the most recent one).
    [$actualsize] Insert the current folder size in bytes after deleting the current file.
    [$quote] Inserts the folder quote in bytes assigned.
    [$folder] Inserted the current folder's full path.
    [$errors] Insert possible errors raised when deleting the file. Have a look at the error table to know what means each error.

  • Recursive folders: If you check this box, a recursive folder scan will be used though all directories under the root of the main folder; otherwise, only the files in the root of the folder will be checked. If you check the "folder recursive" option, the folder checking may result slower depending the number of directories and files under the main folder.
  • Desc.: here you can type any text for notes about the current folder. You can type up to 255 characters and any type of text, including return carriages.
  Note: To sum up, don't forget to click in the "Save changes" button. Otherwise, if you change the view to another folder properties without saving changes, the settings will be lost.  

To view the folder settings, click it in the list in the left side. Be sure to click "Save changes" if you want to save the settings before going to other folder settings.

Status checking

Click in the "Status" tab to check the service status.


In this page lets you know the current checking service status. The progressbar show the time left to the next check. To change the checking interval, type or adjust the value of the box under the "Settings" frame. Then, don't forget to click in the button "Save and apply changes" if you want to save the setting. This action will restart the service.

The event log

Click in the "Log" tab to access the event log.

In this page you can see what have been the action maked recently. This action are file deleting by different reasons:

  • The folder quote is oversized (if it is established).
  • The file size is over the maximum allowed (if it is established).
  • It is not an allowed file type (if the extensions filter box has some extensions).

If by any reason the deleting failed, FolderQuote makes different retries.

  • If the file is read-only, FolderQuote will try to change his file attributes to be able to delete it.
  • If the system denies the file access, FolderQuote marks the file to the next check. It can be by different reasons:
    • The file is being copied at this moment (in this case FolderQuote will delete it the next check, if it is available).
    • If the file is being used by other application.

Each event is logged with date and time. In the page, you can see the last 10 KB of the log file that is the program directory. To check the full log file, click in the "Open full log" button to open it using NotePad. If you want to delete the log file, click in the button "Delete log file" and accept the comfirmation. When FolderQuote generates new events, the log file will be created automatically.


Click in the "Settings" tab to show the FolderQuote options.

The main settings are:

  • Start service on program startup: if you check this box, when FolderQuote runs, the service will be started automatically.
  • Send program to tray on startup: if you check this option, FolderQuote will only create its icon next to the clock in the system tray. To show the administration console, double-click the FolderQuote tray icon.
  • End program and service by clicking (X): if you don't check the box, doing click in the cross at the cornet of the window to quit the program, it will be minimized in the system tray icon next to the clock. Uncheck the option if you don't want to close the program accidentally.


Other facts of the program:

  • Language changement: To change the program's interface language, the menus, the messages, etc., click in the "Language" menu and select your language. You can also copy and edit the language files in the "Lang" folder in the FolderQuote program directory to add new languages. I will be very pleased to you if you can send me a new language for the program.
  • Strange characters. Some characters are forbidden in the symbolic name of the folders. This characters are: 
    ? \ / * = + - . [ ] { }
    " % & $ @ # · | º ª ¬
  • Error table. When the program tries to delete a file that oversizes the folder quote, some situations can happen, that are identified by an unique number. In the next table are the most common errors with the descriptions:
    Number Error description
    0 None error.
    70 Is the most common error and it is raised because the system denied the access to the current file. FolderQuote marks it as pending and it will try to delete it in the next check. Usually it is raised while a big file is in copy progress, FolderQuote tries to delete it. When the file copy finished, FolderQuote will be able to delete it.
    75 Read-only error. It is raised when the system denies the file deleting because it is protected by read-only attribute. FolderQuote, in this case, tries to change the file attributes to normal and then, proceeds to delete it. Normally, you will get two script executions, the first notifying the 75 error and the second (the most probable) a 0 error.
    Others In the case that the error raised is not any of the previous, the program doesn't know what to do with it. Consequently, FolderQuote adds to the log the error number but it don't do any further action. If you know what is happening, tell it to me to update the program with the error information and a special treatment to the file.

  • Adding folders without using the FolderQuote console. The FolderQuote console writes some values to a INI file. You can make safeguards of this file to safe the program settings (FolderQuote.ini). You can also add folders simply adding the proper values to the INI file. FolderQuote reads the settings of this file at each check. The file structure is the following:


desc=Folder #1||This description can have|several lines.


1) Hare we list the tasks. The key name match the symbolic name of the folder. It always has to have the value "1".
2) Then we include one section called the same that the symbolic name of the folder. It contains the following keys:


It has to have the value "1".


The full qualified path of the folder we want to check.


The quote in bytes.


The description of the folder. You can include return carriages, using the vertical bar character |.


The maximum size per file in bytes.


It has to have "1" or "0", depending if you want to activate the recursivity or not.


The allowed extensions splitted by commas.

3) In the special section called "settings" are included the program settings. The name of this section is locked, by this cause, if you try to add a task with the name "settings" it will notice you that you have used special characters. The boolean values (yes or not), are specified with "1" (yes) or "0" (no).


End or not the program using the cross.


Start the checking service at startup.


Minimize or not the program at startup.


Folder checking interval (in seconds).


The name of the language file.
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